Meeting Minutes

When it comes to corporate recordkeeping, few documents are as important, or as often overlooked, as meeting minutes. Whether you're operating a corporation or an LLC, keeping accurate meeting minutes is a key part of demonstrating that your business is organized, compliant, and following appropriate procedures. These records are an essential part of your company’s internal documentation and help show that the business is being run properly and legally.

Meeting minute forms are structured templates used to document the details of official business meetings. These forms typically include space to record the date, time, and location of the meeting, who was present, the topics discussed, and what actions or resolutions were approved. For corporations, holding and documenting meetings of shareholders and directors, particularly annual meetings, is usually required by law. LLCs may not always be legally obligated to keep minutes, depending on the state, but doing so is a smart best practice that helps protect the company’s limited liability status and provides a clear record of decisions made.

A complete meeting minute form generally includes the type of meeting (such as board, shareholder, member, annual, or special), a list of attendees, confirmation that a quorum was present, a summary of agenda items discussed, and a record of any votes taken or resolutions adopted. The document should also include the time of adjournment and a signature from the person who recorded the minutes, often the secretary or managing member.