Corporate Record Book Documents: Meeting Minutes/Notices/Waivers

This week’s blog is going to discuss meeting minutes, notices, and waivers with regards to your corporate record book. We are going to discuss what the documents are and give you an example of how they’re used in real life.

First off, every special or annual meeting of a company is going to first require notice. The procedure for notice should be laid out within the government document of the company. Most companies notice to be sent out via some form of communication that allows for a confirmation receipt (i.e certified mail, fax, e-mail). The notice should lay out the place, time, date, and method of meeting for the company.

Let’s say that you already agree to attend the meeting, in this event then a waiver should be signed. A waiver of notice is a simple form that can be signed by a shareholder, member, or director stating that the individual knows about the meeting. Most of the time it also states that they agree to the terms of the meeting.

Last but not least, meeting minutes are an important portion of your corporate record book. Each yearly meeting should elect the new directors, officers, or managing members of your company. The yearly meeting should also approve any actions taken by the individuals on behalf of the company. Special meetings should be held in the event of any amendments or shareholders agreements such a buy-sell agreement.

The professionals at The Center for Financial, Legal and Tax Planning are more than well-equipped to answer your questions with regards to corporate record books or any other business formation questions. Please contact us at (618) 997-3436 to setup a free consultation.